We have collected all useful information about online cash registers since 2017 in one publication.
In July 2016, Federal Law No. 290 on online cash registers was adopted. This law is intended to amend the provisions of 54-FZ "On the use of cash registers". Under the new rules, all cash registers must transfer electronic copies of checks online to the tax office from July 1, 2017.
Innovations affect even those retailers who have not previously worked with CCP - UTII and PSNshchikov. Online cash desks for entrepreneurs on UTII and PSN will become mandatory from July 1, 2018.
Changes to 54-FZ are the most global reform in retail over the past 10 years.
Since this article was written, several important changes law, new clarifications from the Federal Tax Service came out.
Read the post for the latest information:
More on what's happening now:
What is an online checkout
Online cash register is a cash register that meets the new requirements:
- prints a qr-code and a link on the receipt,
- sends electronic copies of checks to OFD and customers,
- has a built-in fiscal drive,
- interacts freely with accredited OFDs.
All requirements for online cash registers are described in the new law and are mandatory for all cash registers since 2017.
An online cash register is not necessarily a brand new cash register. Many manufacturers are finalizing cash registers that were released earlier.
For example, all cash registers and fiscal registrars of Wiki can be modified to an online cash register. The price of the upgrade kit is 7500 rubles. The total included the cost fiscal accumulator(6000 rubles), nameplates and documentation with a new CCP number (1500 rubles). Software updates at all Wiki cash desks occur automatically.
New cash registers (modified and completely new) are entered in a special register of cash register models and approved by the Federal tax service.
How the online cash desk works and what should be on the check now
The process of selling at the online checkout now looks like this:
Online checkout contains:
If the buyer asked to send an electronic copy of the check, then the paper must indicate email client or his subscriber number.
The address of sale varies depending on the type of trade. If the cash desk is installed indoors, then you must specify the address of the store. If trading is carried out from a car, then the number and name of the car model are indicated. If the goods are sold by an online store, then the website address must be indicated on the check.
The name of the cashier does not need to be indicated on receipts from online stores.
New terms
Fiscal Data Operator (OFD)- an organization responsible for the acceptance and transfer of fiscal data to the tax office. The Operator also stores this information for 5 years and ensures that copies of electronic receipts are sent to customers. The list of accredited OFDs is presented on the website of the Federal Tax Service.
Register of online cash desks is a list of cash registers ready to work under the new rules and officially approved by the Federal Tax Service of Russia. As of December 2016, the register of cash registers contains 43 CCP models. The list is updated, anyone can see it on the tax website. Each specific cash desk is also entered in the register of CCP copies.
fiscal accumulator encrypts and transmits fiscal data to the OFD. FN came to replace ECLZ.
fiscal data is information about financial transactions held at the checkout. Technical requirements to the fiscal accumulator are described in the law, now one model of the fiscal accumulator is available for purchase on the market. Each copy of the FN is also included in a special register.
Validity period of the fiscal accumulator for all entrepreneurs is different and depends on the applicable taxation system:
- OSNO - 13 months
- USN, PSN, UTII - 36 months
The beginning of the service life of a fiscal drive is the date of its activation. The owner of the CCP is obliged to keep the FN after replacement for 5 years. An entrepreneur can change the FN on his own. But in order to avoid problems with registration or replacement of a fiscal drive, we still recommend contacting service centers.
Buy a fiscal drive you can in your service center. The cost of FN is from 6000 rubles.
Agreement with OFD- a mandatory document under the requirements of the new law. Without it, it will not even be possible to register an online cash register. However, the owner of the cash desk can change the operator at any time. The cost of OFD services is from 3000 rubles per year.
Who should switch to online checkout
The transition to online cash registers takes place in several stages and affects:
- entrepreneurs who already use CCP,
- dealers in excisable goods,
- online store owners
- entrepreneurs providing services to the public and not using cash desks, including individual entrepreneurs on UTII, simplified tax system and PSN,
- owners of vending and vending machines, as well as payment terminals.
Entrepreneurs who use strict reporting forms (BSO) also fall under the innovations.
The form of strict reporting forms is changing. From July 1, 2018, all BSOs must be printed using a special automated system. This system is a kind of online cash register and it also transmits data online. .
Terms of transition to online cash desks: 2017-2018.
| February 1, 2017 |
Owners of newly registered cash registers
The transition to online cash desks begins and the replacement of ECLZ and the registration of cash desks in the old order are stopped. |
| March 31, 2017 |
All organizations and individual entrepreneurs that sell alcohol
! Exception: organizations and individual entrepreneurs on UTII and individual entrepreneurs on PSN that sell low-alcohol drinks Sellers of excisable alcohol are required to use online cash registers from April 1, 2017. Sellers of beer, cider and other low-alcohol drinks are switching to online cash registers depending on the chosen taxation system. |
| July 1, 2017 |
Organizations and individual entrepreneurs on DOS, USN and ESHN
After this date, cash desks with ECLZ cannot be used, all cash registers must work with a fiscal drive. |
| July 1, 2018 |
|
| July 1, 2019 |
|
Very often, entrepreneurs ask the question: “If a company operates on two taxation systems, the simplified tax system and UTII, when to switch to new rules?”
From July 1, 2017, taxpayers on the simplified tax system must use the online cash register. Parallel tax regimes play no role. In addition, a separate check is made for each mode.
Who is exempt from online cash registers
As before, the following are exempted from working with cash desks: representatives of small businesses providing shoe repair services, sellers in unequipped markets, sellers of products from tanks and carts, newsstands, people renting their own housing, organizations with non-cash payment, credit organizations and companies engaged in the securities market, conductors and catering establishments in educational institutions.
Religious associations, traders of handicrafts and postage stamps can also continue to work without CCP.
Entrepreneurs in hard-to-reach and remote areas can work without a cash desk. True, the list of such areas is determined by local leaders.
How to switch to online checkout
The transition to online cash registers since 2017 is a factor that directly affects further work business must be approached responsibly.
The main thing is not to delay. If you're planning on making the transition, let's just say late spring, that is, there is every chance of being late with the transition to the online cash register by July 2017.
So that replacing a cash register with an online cash register does not cause trouble, we recommend that you address this issue now.
The experience of implementing the EGAIS system for alcohol dealers has shown that entrepreneurs postpone the modernization of equipment until the last moment. This gives rise to many difficulties: online cash register manufacturers do not have time to properly prepare equipment, logistics services are under enormous pressure and miss deadlines, and stores across the country are idle without the possibility of legitimate trade. Well, or trade with the risk of getting a fine.
So that replacing a cash register with an online cash register does not cause trouble, we recommend that you address this issue now. 
Select an online cash desk to switch to 54-FZ
Solutions for any business
The procedure for switching to online cash registers
So, to move smoothly to the online checkout, plan thoroughly and proceed in stages:
1. Find out if existing equipment can be improved
Contact your box manufacturer. If the equipment can be updated, find out the price of the upgrade kit for the online cash register and, most importantly, whether the fiscal drive is included in this price.
Add to this amount the work of the TsTO (or ASC) to finalize the CCP. Although registering a cash register and a drive on the website of the Federal Tax Service is not technically difficult, even specialists who register for the first time sometimes make mistakes. If the ASC specialist makes a mistake, then the FN (6500 rubles) will be replaced for you at the expense of the ASC. If you make a mistake, then you will have to pay for the replacement of the drive.
If your cash register can be improved, do not rush to rejoice. It is often better to buy a new online cash register than to remake the old one. cash registers(the cost of refining some cash desks is comparable to the cost of a new cash desk).
In order not to waste your money, do a little market research. Find out how much it costs to upgrade CCP on average in the market (at different manufacturers), how much does a new online cash desk cost. Compare the functionality of the old modified cash register and new online cash register. If every step and tiny refinement costs an additional 100 rubles, this is a reason to think and look for alternatives.
2. Check if the equipment you are considering is in the register of the Federal Tax Service:
- Checking online cash registers is a service of the Federal Tax Service for checking copies of cash registers.
- Checking fiscal drives - a similar service for checking fiscal drives (so that you don't get sold a broken or already used drive).
3. Schedule ECLZ Replacement
In order not to overpay for the work of the ECLZ, specify when its service life ends. At the end of the ECLZ, it is better for you to immediately install a fiscal drive and go to online cash desks.
4. Swipe the Internet to the store
The Internet for the online cash register must be stable. Check if the ISPs in your area have special rates (you can also consult your ASC). Find out what works for you: wired internet or Wi-Fi modem.
5. Check for cash program updates
If you work with cash register software, for example, with an accounting system, be sure to find out if it will be finalized to work according to the new rules, whether it is compatible with the online cash register, how much the revision will cost and when it will be carried out. Wiki's cash desks work with all inventory systems for free - this is our basic functionality.
After all preparatory work Decide when you want to switch to online checkout.
6. Remove the old cash register from the register of the Federal Tax Service
Contact your TsTO and remove the report from the ECLZ. Write an application for deregistration and go to the tax office. You should have a cash register owner card with a deregistration mark on your hands.
7. Choose an OFD and conclude an agreement with it
This is a prerequisite for registering an online cash register. Explore possible options, conditions and services provided. OFD agreement is an offer in in electronic format, which you accept when registering on the site. That is, you do not need to draw up paperwork or go to the branch.
After the conclusion of the contract, feel free to proceed to the final part - registering an online cash register.
8. Register an online checkout
The new law allows two options for registering an online cash register: classic and electronic.
The classic way is no different from the old one. You collect documents new cash register with a fiscal drive, go to the tax office, fill out an application and wait. After a while, you will be given a registration number.
The electronic method of registering an online cash register allows you to save time. To set up an online checkout, you will need digital signature. Get it in advance at any certification center.
How to register an online cash register:
- On the site nalog.ru, register in your personal account.
- Fill out an application on the FTS website.
- Enter the registration number of the online cash register and fiscal accumulator.
- Fill in the details of the OFD.
If you did everything correctly, the Federal Tax Service will issue you a CCP registration number. .
New fines
The Federal Tax Service will fine for violations of the new rules. Collections will begin on February 1, 2017. The amount of penalties: from 3,000 rubles to the prohibition of trade.
The procedure for filing an administrative violation has become easier. For the first violation, in some cases, a verbal warning is possible, but for a second violation, trading is suspended for up to 3 months, and this is actually death for the store.
To avoid problems, follow all the requirements of the new legislation.
How to choose an online checkout
First of all, make your own list of checkout requirements. The answers to the questions will help you determine your requirements. simple questions about your outlet.
Are you going to use the cash register as a business automation tool? If yes, then you will need a cash register that can work with common commodity accounting systems (1C and derivatives). If you are not going to, choose a checkout that at least knows how to upload sales data to Excel spreadsheets.
Do you sell or intend to sell alcohol? If the answer is yes, then the cash desk should be adapted for EGAIS, that is, support work with UTM and have functions, for example, writing off balances.
Do you have a friend or staff IT specialist? Now the cash desk is an IT system, which includes not only a cash register, but also an Internet connection, a connection with the OFD and a cryptographic tool. If you do not have an employee in your staff who can carry out prompt diagnostics of the entire system in the event of a breakdown, then it makes sense to conclude an agreement with a service center.
Having decided on the main characteristics, you can make a decision.
Example: choose a checkout for a convenience store
Let's say you have a small convenience store with a range of beer and other weak alcohol. Trading is going well, but you want to increase sales without freezing large sums of goods. In the state you have 1 cashier, you personally replace him.
It turns out that you need a cash desk that supports EGAIS, work with commodity accounting systems, and you will need technical support.
The Wiki Mini F cash desk is suitable for you - it fully complies with the requirements of 54-FZ, has all the functions necessary to work with EGAIS and is compatible with all commodity accounting systems. Technical support will be provided to you by a regional certified partner, from whom you will buy a cash register.
Example: choose a cash desk for a hairdresser
Or in other words: you have several hairdressing salons around the city. Naturally, you do not sell any alcohol and are not going to. You collect information about customers in a common CRM system. There is a computer engineer on staff who sets up this system and helps to solve other technical problems.
In this case, a budget kit is enough for you: KKT Viki Print 57 F and the Viki Micro system unit. All necessary instructions your Technical Specialist will find in the support section "Drimkas" and OFD, which you choose.
If you do not have an ordinary hairdresser, but a premium class salon, then the Viki Classic and Viki Print 80 Plus F kit is more suitable for you - it does not differ much in functions from budget cash desks, but its design is designed specifically for boutiques, salons and expensive cafes.
Choose your online checkout
The requirements of 54-FZ and EGAIS are fully met by Wiki's box office.
An online cash register is one that has a fiscal drive with the help of which the data on the operation performed at the cash desk is transmitted over the Internet to the operator of fiscal data, which subsequently redirects the received information to tax authority.
In accordance with the amendments made to Law No. 54-FZ dated May 22, 2003, most of entrepreneurs are obliged to switch to the application of the new CCP from July 2017.
The online cash register is a cash register with a fiscal drive built into the case, with the help of which data on the operations performed at the cash desk are transmitted over the Internet to the fiscal data operator (hereinafter referred to as the FDO).
Let's spend comparative analysis main differences between online CCP and the old-style device
| Online CCP (after amendments to Law No. 54-FZ | Ordinary cash register (before amendments to law No. 54-FZ) | |
| Internet connection |
||
| Necessarily | Not necessary | |
| Conclusion of an agreement with OFD |
||
| Necessarily | Not necessary | |
| Data storage |
||
| Information about completed transactions is transferred to the fiscal drive | Sales data was stored on ECLZ | |
| Transfer of data to the supervisory authority |
||
| Data on transactions performed through OFD are transmitted to the tax authority online | The data is stored on the ECLZ and the tax authority could access it only after the information was removed from the tape by the specialists of the technical service center | |
| cash receipt |
||
| contains 24 required details | The cash receipt contained 7 required details. Previously, there was no need to indicate the taxation system, check check site, fiscal accumulator number, etc. in the check. | |
| cash receipt format |
||
| The receipt can not only be printed in paper form, but also send it to the buyer in electronic form by phone or e-mail | The check could only be printed in paper form | |
| Checkout registration |
||
| Online KKM can be registered remotely, through Personal Area IP or legal entity on the website of the Federal Tax Service or with the help of OFD | KKM could be registered only through a personal visit to the tax authority | |
| Service in the central heating center |
||
| Not necessary | Necessarily | |
| The presence of a hologram on the KKM case |
||
| Not required | Necessarily, its absence entailed the imposition of a fine | |
With the introduction of new legislation on online cash desks, fiscal registrars and cash registers are required to transfer fiscal data to the OFD via the Internet. In most cases, this can be done through an Ethernet port or a Wi-Fi wireless connection or a GSM mobile network. However, there is equipment that is capable of transmitting data via USB port(thanks to the RNDIS protocol). And some budget Shtrikh-M devices carry out data transfer only in this way, for example, KKM Shtrikh-Online or Retail-01F.
Unfortunately, unlike ATOL equipment, which uses the Ethernet over USB service for such an operation, Shtrikh-M equipment is configured very inconveniently. The process will require knowledge in the field of setting up a home network and experience with tables in Shtrikh-M drivers. In this article, we will describe in detail the configuration sequence, possible difficulties and solving emerging problems.
User's opinion: it is better not to purchase Shtrikh-M CCP with data transfer via USB, it was not possible to set up fiscal data transfer on any of the computers.
You may need an RNDIS driver and a VCOM driver to work correctly.
ATTENTION:
To work according to the RNDIS protocol Barcode-Online CCP must be flashed with firmware. With an older firmware, it doesn’t even make sense to try to set up a CCP (not only will the system not work, you will also have to do a technological reset of the device).Installing the KKM driver Shtrikh-M
To set up Shtrikh-M CCP on a computer, you will need to install the latest driver (which is still called "FR Driver Test"). Download latest version Drivers can be found at this link.
Installing the driver is the easiest of the processes described in this article. Download the archive, unpack and run the installer. Then just follow the instructions in the installer window.
Connecting CCP to PC and basic settings
After installing the FR Driver Test and connecting the CCP to the computer via USB, you need to start the driver.
- Next choose Setting properties
- In the window that opens, select Equipment search...
- Next, click the Start button
- Wait until the end of the hardware search and click OK
If no device was found during the search, check the connection between the CCP and the PC.
After the connection test is passed, you need to go to the network settings of the device. This is done in this way:
- In the CCP Properties Settings, click the Tables...
- Find the line in the tables 21 - Network interfaces.
- Press the Open...
- The network settings editing window will open.
In this window, in the very last field (9) the value will be indicated Rndis - 0. You need to change the value to 1 and press Enter, thus we activate the possibility of transferring fiscal data to the cash register via USB.
You may notice lines 5 to 8 in which the parameters of the Wi-Fi wireless network are indicated. If your device is not "armed" with a similar wireless module, then no matter what settings you enter into the lines, there will be zero sense. See the documentation that came with your device for the presence of a wireless module.
However, if the value 1 is indicated in the "Availability of Wi-Fi" line, then you are very lucky - your device can connect to the network via a wireless connection. Thus, you will not need the following brain-crushing instruction.
If everything is set up well, then Network connections Windows should display the RNDIS network connection when Shtrikh-M KKM is connected to the computer via USB.
In the connection properties, open the IP version 4 properties. Set "Use the following IP address" and specify an address like this: 192.168.137.111 and a subnet mask of 255.255.255.0.
If the network uses a static address, then put 1 in the Static ip column, otherwise put 0.
In any case, enter the parameters, as in the screenshot below.
Well, basically everything. We save the entered parameters and ... we pray to all known gods that all this would work.
The fact is that on my personal computer all this did not work at all, while everything worked on the client's computer.
Possible problems
Unfortunately, Shtrikh-M has a careless approach to data transfer via USB. The system may not work in principle. Or work through time.
Be sure to have at least firmware C.1, build 35433, build date 02/14/2017. Without this firmware, according to the developer, nothing will work (which is far from a fact).
There may be problems with synchronization of 1C and a KKT configured as a network device.
The obligation to use the new type of cash desks fell on entrepreneurs in 2017. Online cash desks should be used by all organizations and individual entrepreneurs who accept cash from individuals. Moreover, payment by card is equivalent to cash payment. An online checkout is also required when accepting payment on the site or when paying individuals bank accounts.
There are exceptions, of course, but they are few. For example, in the markets you can not use the cash register, but only if you are not within the allocated pavilion or store. The entire list of exceptions is specified in Article 2, Clause 2 of Law No. 54-FZ.
New online checkouts send real-time sales data to OFD (Fiscal Data Operator). There they are collected and stored for 5 years.
Changes in the law on the application of CCP
The amendments to the law were adopted on July 15, 2016. Previously, the law required the use of cash desks in which the ECLZ block was used. This block recorded data on checks and was annually handed over to the tax office with the help of the CTO. A new generation of cash registers uses a fiscal drive (FN), which transmits data to the FTS online through special organizations - a fiscal data operator (OFD). Each checkout must now be connected to the Internet. Nice bonus law for entrepreneurs was the abolition of the magazine cashier.
Timing
Phased introduction of FZ-54 is envisaged. At the same time, we recommend that you do not postpone the deadline and buy a cash register in advance in order to have time to connect and register it.
Tax system/type of activity |
When to provide online transfer data via OFD |
When to Issue an Itemized Check |
|
For organizations |
||
|
UTII (trade in goods) Patent (trade in goods) | ||
|
BSO (delivery of services) | ||
|
UTII and Patent (there are employees) | ||
|
BSO (delivery of services) Self-employed sole proprietors (no employees) | ||
Differences of the new checkout
The new cash registers are visually no different from the old ones. But the algorithm of their work has changed completely. Now the online cash register should be able to send data to the Internet and transfer the necessary information to the fiscal drive. If the store has previously used cash registers, they can be updated by replacing the board and software (firmware).
How to choose the right cash register
Among a large number There are three main types of online cash registers:
Autonomous cash desks recommended individual entrepreneurs for temporary use. With these cash registers quite difficult to detail the nomenclature. Some checkouts have a web interface that simplifies the task, but does not solve it completely. At the same time, sales analysis using such cash desks can be done at a very basic level. |
|
 | Smart terminals are equipped with simple software that allows you to start the nomenclature, take into account the remaining products, use various discounts and loyalty programs. We recommend such cash desks for individual entrepreneurs if you have less than 2,000 stock items and less than 100 receipts per day. This load turned out to be optimal for smart terminals. |
 | Fiscal registrars- these are cash desks that do not work on their own - they need to be connected to an inventory or cash register program. They differ from each other in the speed of printing, the width of the cash tape, the presence of ports for connecting to a computer, and the presence of an auto-cut. When choosing such a device, check that it is compatible with your program. |
How much does an online checkout cost
The cost of the cash register consists of the price of the device itself and the price of the fiscal drive.
If the online cash register itself can be bought from 6,000 rubles, then the cost of the FN will depend on its service life. FN for 13/15 months will cost 7,500 rubles, and for 36 months - 9,500 rubles.
Also do not forget the obligatory contract with OFD. Its cost for a year of maintenance will be 3,000 rubles.
Where is the best place to buy an online cash register
Everyone decides where to buy a cash register. If you have your own IT specialist who can service cash registers, then only the price and delivery time will matter. If you cannot choose an online cash register, register it and connect it to the program, then contact the company full cycle who can offer you all these services.
Why cash registers buy from us
The First BIT company has experience of working with more than 25,000 retail organizations. We are ready to offer you a full range of services for connecting a cash register:
- EDS issue
- Sale of KKM and FN
- Registration of an online cash desk in the Federal Tax Service and OFD
- Contract with OFD
- Connection to the program
- Cashier training
In addition to the online cash register, you can choose all the necessary trading equipment: a barcode scanner, a data collection terminal, electronic scales, and more.
How to place an order
Managers of the company "First BIT" will consult you for free on choosing an online cash register that will be most effective for your business. Call the company's offices to place an order.
With the introduction of new rules for the use of cash registers, it became clear that most stores and retail outlets will not be able to avoid switching to cash registers with data transfer to the tax office. And entrepreneurs are increasingly wondering how much a CCP with the function of transmitting information costs. Let's take a look at what makes up KKM price with data transfer to the tax:
- fiscal registrar. Manufacturers promise that prices for new devices will remain the same as they are now. Accordingly, it is from 18 thousand rubles and more. The cost of modernizing the old cash register is now estimated at 6,000 to 12,000 rubles. This includes the cost of the fiscal accumulator (FN).
- Cash program. Here they can be completely various offers, from shareware to expensive. Let's estimate the cost software and his support as 10 thousand rubles per cash desk.
- Data transfer. An annual contract with OFD will cost about 3,000 rubles a year for one cash register with data transfer to the tax office. But you still have to pay for Internet access. It is expected to launch special tariffs from telecom operators for 1,000 rubles a year. Total 4 thousand rubles a year.
- The TsTO service becomes optional, according to the changed procedure, an entrepreneur can register a new cash register with the tax office himself, and even remotely on the website of the Federal Tax Service. This will require a QES (qualified electronic signature), which will cost about 1000 rubles.
Thus, the price of switching to KKM with data transfer to the tax office and work in the first 12 months will be from 21 thousand rubles in the case of upgrading existing equipment. When buying a new fiscal registrar, the amount will be more, from 33 thousand rubles. If we consider the purchase of a traditional POS system for a store, then the transition to new cash registers to transfer data to the tax office will cost at least 2-3 times more.
MySklad is a reliable cash register program, you can connect popular fiscal registrars from Atol, Shtrikh, Pyrit and Viki to it. Works on any computer, laptop or tablet. Starting to use MySklad, you immediately get a full-fledged inventory system.
Who should use cash registers with data transfer to the tax
The great news is that the state has provided for the phased introduction of cash registers with data transfer to the tax office. Consider who should use CCP with the function of transmitting information, and from what moment:
- Those who could NOT use cash registers before the adoption of the new law were granted a delay until July 1, 2018. These are entrepreneurs on a patent, UTII and those who provide services to the public by issuing a BSO. All of them can continue to work in the old way until 2018.
- Vending companies selling through vending machines have also received a reprieve until July 1, 2018.
- The text of the law has a list of types of trading activities, where it is allowed NOT to use cash registers. For example, this is the sale of newspapers and magazines and trade in markets and fairs.
- All other entrepreneurs from July 1, 2017 must use cash registers with the information transfer function. From February 1, 2017, the Federal Tax Service registers only new-style cash registers, open outlet It won't work with the old box office.
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